Constitution.

 

1. Title

1.1. The Society shall be called the Market Harborough Photographic Society.

2. Objectives of the society:

2.1. To foster and promote greater interest in photography as a hobby.
2.2. To assist its members to improve their photographic skills and knowledge.

3. Objectives to be achieved through

3.1. Practical and social meetings.
3.2. Lectures.
3.3. Demonstrations.
3.4. Competitions.
3.5. Any other means which from time to time may be deemed appropriate

4. Membership (subject to the approval of the Committee) shall be:

4.1. Open to any person on payment of an annual subscription

5. Annual Subscription

5.1. Rate to be determined at a General Meeting of the Society.
5.2. Subscriptions shall become due and payable on admission and thereafter at the first meeting of the Society in each subsequent September.
5.3. Membership shall continue until receipt of resignation or at such time as a subscription becomes overdue by three calendar months.
5.4. Only fully paid up members may enter competitions.

6. Officers of the Society

6.1. Chairman, Vice Chairman, General Secretary, Treasurer, Programme Secretary, Competition Secretary, External Competition Secretary, Publicity Officer.

7. Management of the Society

7.1. To be vested in a committee comprising 6.1 above plus up to three other elected members.
7.2. The Officers of the committee shall stand down annually but shall, if so invited, be eligible for re-election.
7.3. Committee places vacant at the AGM, or which become vacant during a season, may be filled by vote at any meeting of the society or by co-option.
7.4. The power of the committee includes
7.4.1.All management functions other than alterations to the Constitutional Rules of the Society.
7.4.2.The power to co-opt any member to serve on the committee or any sub-committee for any special purpose. Such members shall be co-opted in an advisory capacity only and shall not be eligible to vote.
7.5. At any committee meeting a minimum of four elected members shall form a quorum.
7.6. The financial year of the society shall end on 31 May. The funds of the society, other than such sums as may be required for immediate use, shall be lodged at a bank or building society. Cheques shall be signed by any two of four designated signatories.
7.7. The Annual General Meeting of the society, at which the year-end accounts of the society shall be presented, will be held in June.
7.8. At least seven day’s notice shall be given of any General Meeting of the society. On any society matter on which a vote is taken only fully paid-up members shall be entitled to vote. 25% of the membership shall form a quorum.
7.9. The society’s constitution and rules shall not be altered in any other way than at a general meeting of the society.
7.10. Proposed changes to the constitution or rules shall be submitted in writing to the general secretary not later than 21 days before the AGM, and each proposal must have a proposer and seconder. Such proposals shall be communicated to members not later than 14 days before the AGM.
7.11. Agenda items of any other business at a general meeting must be submitted in writing to the general secretary at least 7 days before the meeting.

8 Equality, Diversity and Safeguarding

8.1. The Society holds policies for Equality and Diversity and Safeguarding which may be updated from time to time to keep in line with legislation. These can be viewed on the Society’s website at www.marketharboroughphotographicsociety.co.uk

Updated 15 May 2018